NIH Office of Intramural Training & Education Application (OD)

Forms and Documents

Document Name	Status
Form 1 Event Registrations Form	Unchanged
Form 1 MyOITE - User Accounts (NIH-only) Form	Unchanged
Form 1 Trainee - Exit Survey Form	Unchanged
Form 1 Trainee - Onboarding Survey Form	Modified
Form 1 Trainee - Climate Feedback Form	Unchanged
Form 1 GPP - Award Certificate Form	Unchanged
Form 1 UGSP - Deferment Form Form	Unchanged
Form 1 UGSP - Evaluation of Scholar PayBack Form	Unchanged
Form 1 UGSP - Contract Form	Unchanged
Form 1 UGSP - Interview Experience Survey Form	Unchanged
Form 1 GPP - Interview Experience Survey Form	Unchanged
Form 1 NIH-AC Exceptional Financial Need (EFN) Form	Unchanged
Form 1 NIH-AC - Reference Letters Form	Unchanged
Form 1 NIH-AC Application Form	Unchanged
OITE-0925-0299-Change-Request-2025Mar04.docx Justification for No Material/Nonsubstantive Change	2025-03-04
NIH SupportingStatement-0299_OIRA_2024_03_20-v02A.docx Supporting Statement A	2024-03-22

IC Document Collections

IC ID	Document Title	Status
265520	Event Registrations Form	Unchanged
265517	MyOITE - User Accounts (NIH-only) Form	Unchanged
265513	Trainee - Exit Survey Form	Unchanged
265512	Trainee - Onboarding Survey Form	Modified
265511	Trainee - Climate Feedback Form	Unchanged
265509	GPP - Award Certificate Form	Unchanged
265508	UGSP - Deferment Form Form	Unchanged
265507	UGSP - Evaluation of Scholar PayBack Form	Unchanged
265506	UGSP - Contract Form	Unchanged
265504	UGSP - Interview Experience Survey Form	Unchanged
265503	GPP - Interview Experience Survey Form	Unchanged
265502	NIH-AC Exceptional Financial Need (EFN) Form	Unchanged
265501	NIH-AC - Reference Letters Form	Unchanged
235700	NIH-AC Application Form	Unchanged

ICR Details

OMB Control No: 0925-0299	ICR Reference No: 202503-0925-001
Status: Received in OIRA	Previous ICR Reference No: 202404-0925-002
Agency/Subagency: HHS/NIH	Agency Tracking No: 19980
Title: NIH Office of Intramural Training & Education Application (OD)
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/14/2025

	Requested	Previously Approved
Expiration Date	03/31/2027	03/31/2027
Responses	47,085	47,085
Time Burden (Hours)	12,824	12,824
Cost Burden (Dollars)	0	0

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Abstract: The Office of Intramural Training & Education (OITE) administers a variety of programs and initiatives to recruit pre-college through post-doctoral educational level individuals into the National Institutes of Health Intramural Research Program (NIH-IRP) to facilitate their development into future biomedical scientists and to track the placement of former trainees after completion of their training program. Selection of participants in the NIH Intramural Research Program for a series of online collection forms for prospective and current trainees. The collection forms are either open year-round or have specific time periods for submissions. The OITE advertises the collection periods within the website https://www.training.nih.gov. This revision is designed to address collection changes related to a new application software, government requirement for electronic collections, surveys designed to assess the composition of the NIH trainee community, and survey to obtain details about research group conflicts.

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Authorizing Statute(s): US Code: 42 USC Sect. 241 and 282(b)(13) Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: US Code: 42 USC sections 241 and 282(b)(13) Name of Law: Public Health Service Act

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 75007	11/01/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 11309	02/14/2024
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 14

IC Title	Form No.	Form Name
Event Registrations	1	Registration
GPP - Award Certificate	1	Award Certificate
GPP - Interview Experience Survey	1	Survey
MyOITE - User Accounts (NIH-only)	1	User Accounts
NIH-AC - Reference Letters	1	Letters
NIH-AC Application	1	Application
NIH-AC Exceptional Financial Need (EFN)	1	Financial Need
Trainee - Climate Feedback	1	Survey
Trainee - Exit Survey	1	Survey
Trainee - Onboarding Survey	1	Survey
UGSP - Contract	1	Survey
UGSP - Deferment Form	1	Deferment Form
UGSP - Evaluation of Scholar PayBack	1	Survey
UGSP - Interview Experience Survey	1	Interview Experience

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	47,085	47,085	0	0	0	0
Annual Time Burden (Hours)	12,824	12,824	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The OITE currently uses OMB Number 0925-0299 to cover the collection of information for the various training programs and special events of the NIH Intramural Research Program. Over the last three years, program changes have resulted in a modification of the estimated burden hours, detailed below. Modifications increasing respondent burden: • universal application template yields higher time estimates for registrations vs. applications • over-estimates on the number of submissions • increased services for NIH and non-NIH trainees, students, and personnel • new surveys to assess the NIH trainee population composition • new survey to assess an NIH trainee’s research climate • include registrations for previously OMB Fast Track registrations Modifications decreasing respondent burden: • import personal profile to specific program applications • suspension of a few training programs • estimate application counts based on the number of submitted forms rather than started forms • modification of data collection for alumni database • exclude registrations for NIH-only events

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Annual Cost to Federal Government: $760,722

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/14/2025

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