Annual Mandatory Collection for Elementary and Secondary Education for EDFacts

Attachment B5

EDFacts Data Set for School Year 2009-10

Revised February 3, 2010

Paperwork Reduction Act Submission Supporting Statement

Annual Mandatory Collection of Elementary and Secondary Education
Data through EDFacts

Revised February 3, 2010

(Revisions to pages B5-5 and B5-10)

Attachment B-5

EDFacts Data Categories For

School Year 2009-10

Used Exclusively in the

Civil Rights Data Collection

In these Category descriptions, the “Definition” row describes the category as a whole. For definitions of the permitted values, see the table of definitions for the Civil Rights Data Collection on pages 45 – 54 of Attachment B-4. For example, in the category below, the definition of “science” as a permitted value for Academic Subject (AP) is available on p. 53 of Attachment B-4.

Category Name: Academic Subject (AP)		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	The description of the content or subject area offered in Advanced Placement courses.
Permitted Values
	Foreign Language Mathematics Science Other Subjects
EDEN Data Groups
	359 AP course participation table

The definition was clarified and the data group name was updated.

Category Name: Academic Subject (Mathematics and Science Classes)		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	The course or subject area offered in college-preparatory classes in mathematics and science.
Permitted Values
	Algebra I Geometry Algebra II Advanced mathematics (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc.) Calculus Biology Chemistry Physics
EDEN Data Groups
	711 Mathematics and science classes table

This is a new category.

Category Name: Academic Subject (Mathematics and Science Course Enrollment)		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	The course offered in college-preparatory classes in mathematics and science.
Permitted Values
	Algebra I in grade 7 or 8 Algebra I in grade 9 or 10 Algebra I in grade 11 or 12 Geometry Algebra II Advanced mathematics (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc.) Calculus Biology Chemistry Physics
EDEN Data Groups
	712 Mathematics and science course enrollment table

This is a new category.

Category Name: Academic Subject (Single-Sex Classes)		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	The description of the content or subject area offered in academic classes in a co-educational school where only male students or only female students are permitted to take the class.
Permitted Values
	Algebra or Geometry Other Mathematics English/Reading/Language Arts Science Other Academic Subjects
EDEN Data Groups
	642 Single-sex academic classes table

The permitted value of “science” was restored; this permitted value was in the 2006 clearance but was inadvertently omitted from the 2007 clearance. The definition was clarified and the data group name was updated.

REVISION – The category “Action” has been revised. The permitted values were restraint and seclusion. The permitted value restraint has been separated into physical and mechanical.

Category Name: Action		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	The type of action that was taken.
Permitted Values
	Physical restraint Mechanical restraint Seclusion
EDEN Data Groups
	713 Restraint or seclusion instances table 714 Restraint or seclusion IDEA students subjected table 715 Restraint or seclusion Non-IDEA students subjected table

This is a new category.

Category Name: Age (Prekindergarten)		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	The age of children younger than usual kindergarten age
Permitted Values
	0-2 3 4
EDEN Data Groups
	722 Prekindergarten eligible ages (non-IDEA) table

This is a new category.

Category Name: AP Testing Scope		Steward: OCR
Comments
Definition	An indication of the extent to which students who took AP courses also took the AP tests for those courses in the same year.
Permitted Values
	Students that took AP tests for all AP courses they took Students that took AP tests for some, but not all, AP courses they took Students that took AP tests for no AP courses they took
EDEN Data Groups
	658 AP testing scope table

The definition and permitted values were clarified.

Category Name: Civil Rights Law		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	Law that prohibits discrimination on a particular basis.
Permitted Values
	Disability (Section 504) Race, Color or National Origin (Title VI) Sex (Title IX)
EDEN Data Groups
	716 Harassment or bullying—reported allegations table 717 Harassment or bullying— policy table 718 Harassment or bullying—students disciplined table 719 Harassment or bullying—students reported to have been subjected table

This is a new category.

Category Name: Daily Length		Steward: OCR
Comments	Used only in the Civil Rights Data Collection
Definition	The length of time per day that a program provides services for enrolled children.
Permitted Values
	Full Day Half Day
EDEN Data Groups
	721 Prekindergarten and kindergarten daily length table

This is a new category.

Category Name: Disability Status (CRDC)		Steward: OCR
Comments	Used only in the Civil Rights Data Collection
Definition	An indication of whether students are students with disabilities (IDEA), students with disabilities served solely under Section 504, or students without disabilities.
Permitted Values
	Students with Disabilities (IDEA) Students with Disabilities – Section 504 Only Students Without Disabilities
EDEN Data Groups
	713 Restraint or seclusion instances table

This is a new category.

Category Name: Disability Status (Only)

Steward: OSERS/OSEP

Please see page B3-45 of Attachment B3 for this category.

Category Name: Discipline Method (CRDC)		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	The method used to discipline students.
Permitted Values
	Corporal Punishment In-school Suspension Single Out-of-School Suspension Without Educational Services More Than One Out-of-School Suspension Without Educational Services Expulsion with Educational Services Expulsion Without Educational Services Expulsion Under Zero-Tolerance Policies Referral to Law Enforcement School-Related Arrest
EDEN Data Groups
	174 Discipline of students without disabilities table 194 Discipline of students with disabilities (IDEA and Section 504) table

This category has been reorganized and the name has been modified so that it applies to both data groups 174 and 194. Permitted values have been revised and increased from four to nine.

Category Name: Grade Level (K-12)		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	The grade level (primary instructional level) from kindergarten through grade 12.
Permitted Values
	Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 Grade 9 Grade 10 Grade 11 Grade 12
EDEN Data Groups
	724 Retention table

This is a new category.

Category Name: Grade Level (PK/K)		Steward: OCR
Comments	Used only in the Civil Rights Data Collection
Definition	The grade level (primary instructional level) of students who are enrolled prior to first grade
Permitted Values
	Kindergarten Prekindergarten
EDEN Data Groups
	721 Prekindergarten and kindergarten daily length table

This is a new category.

Category Name: Grade Span (Secondary)		Steward: OCR
Comments	Used only in the Civil Rights Data Collection
Definition	The grade spans for secondary schools
Permitted Values
	Grade 7 or 8 Grade 9 or 10 Grade 11 or 12
EDEN Data Groups
	710 Algebra course results table

This is a new category.

Category Name: LEP Status (Only)

Steward: OELA

Please see page B3-22 of Attachment B3 for this category.

Category Name: Racial Ethnic

Steward: EDEN

Please see page B3-13 of Attachment B3 for this category.

REVISION – The category “School Expenditure” has been revised. The permitted values for personnel salaries – teachers is being removed. The expenditures for personnel salaries – teachers will be collected separately in a new data group “Teacher Salaries.”

Category Name: School Expenditures		Steward: OCR
Comments	Used only in the Civil Rights Data Collection
Definition	The types of expenditures at the school level.
Permitted Values
	Personnel salaries—total Personnel salaries—instructional staff only Non-personnel expenditures
EDEN Data Groups
	727 School finance data table

This is a new category.

Category Name: Sex (Membership)

Steward: EDEN

Please see page B3-14 of Attachment B3 for this category.

Category Name: Solely Section 504 Status (Only)		Steward: OCR
Comments	This status is used when students with Section 504 status who are not served under IDEA need to be included. Used only in the Civil Rights Data Collection
Definition	An indication that students with disabilities are served solely under Section 504 of the Rehabilitation Act of 1973 (and not under IDEA).
Permitted Values
	Section 504 Students
EDEN Data Groups
	194 Discipline of students with disabilities (IDEA and Section 504) table 715 Restraint or seclusion non-IDEA students subjected table 718 Harassment or bullying—students disciplined table 719 Harassment or bullying—students reported to have been subjected table 724 Retention table

The category name and definition have been clarified. Data groups 715, 718, 719, and 724 have been added to this category and the name of data group 194 has been updated.

Category Name: Student Group		Steward: OCR
Comments	Used only in the Civil Rights Data Collection
Definition	Groups of students who are eligible to participate in a program
Permitted Values
	All Students Students from Low-Income Families Students in Title I Schools Students with Disabilities (IDEA) Other Subgroups of Students
EDEN Data Groups
	723 Prekindergarten eligible students table

This is a new category.

Category Name: Teaching Credential		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	The category of credential held by teachers.
Permitted Values
	Classroom teacher meeting all state licensing/certification requirements Classroom teacher not meeting all state licensing/certification requirements
EDEN Data Groups
	400 Teacher (FTE) credentials table

The permitted values have been clarified. The change of the steward from EDEN to OCR is a technical correction; this category never applied to data groups collected by EDEN.

Category Name: Teaching Experience		Steward: OCR
Comments	Used only in the Civil Rights Data Collection.
Definition	The number of years of teaching experience including the current year but not including any student teaching or other similar preparation experiences.
Permitted Values
	1 2
EDEN Data Groups
	728 Teaching experience table

This is a new category.

Category Name: Testing Status (AP)		Steward: OCR
Comments	Students are deemed to have passed an AP exam if they achieve a score of 3 or higher. Used only in the Civil Rights Data Collection.
Definition	The results of students who took AP tests.
Permitted Values
	Students taking one or more AP tests and passing all tests Students taking more than one AP test and passing some but not all tests Students taking one or more AP tests and passing no AP tests
EDEN Data Groups
	659 AP testing results table

The third permitted value has been clarified.

Page B5-12