14CFR Part 249 Preservation of Records

Forms and Documents

Document Name	Status
BTS Justification Statement to Request Emergency Extension.docx Supplementary Document	2025-10-30
60 Day FRN 8_12_2025.pdf Supplementary Document	2025-10-30
14 CFR 2009 Part 249.pdf Supplementary Document	2022-06-13
2138-0051.docx Supporting Statement A	2025-10-30

IC Document Collections

IC ID	Document Title	Status
254191	14 CFR Part 249 Preservation of Records	Modified

ICR Details

OMB Control No: 2138-0051	ICR Reference No: 202508-2138-003
Status: Historical Inactive	Previous ICR Reference No: 202206-2138-002
Agency/Subagency: DOT/BTSA	Agency Tracking No:
Title: 14CFR Part 249 Preservation of Records
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 10/31/2025
OIRA Conclusion Action: Withdrawn and continue	Conclusion Date: 10/30/2025
	Date Received in OIRA: 10/30/2025
Terms of Clearance: The agency will resubmit as an emergency extension request.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2025	6 Months From Approved	10/31/2025
Responses	390	0	390
Time Burden (Hours)	570	0	570
Cost Burden (Dollars)	0	0	0

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Abstract: Part 249 applies to all certificated air carriers, public charter operators, and overseas military personnel charter operators. This part requires the retention of general and subsidiary ledgers, journals and journal vouchers, voucher distribution registers, accounts receivable and payable journals and ledgers, subsidy records that document financial and statistical reports to the Department, funds reports, consumer records, sales reports, auditors’ and flight coupons, air waybills, etc. DOT needs to ensure the availability of financial and traffic data for reviews and audits to support: Carrier fitness Appraisals International negotiations of routes and services The Standard Industry Fare Level The Standard Foreign Fare and Rate Levels Consumer protection Community air service needs Air carrier and charter operator compliance to statutory regulations Airport development Forecasting Cost/benefit analysis

Emergency Justfication: BTS’ general law division, which covers fiscal law issues, has been consulted for guidance. BTS is operating as usual. BTS is fully funded, does not rely upon appropriations, and has contract authority to obligate the agency. Therefore, it is not needed to show the information collection fits into an excepted activity; all our activities are currently operating normally. BTS was scheduled to submit the 30-day FR for the “Preservation of Air Carrier Records” ICR on October 15, 2025. Ordinarily, this would have been plenty of time for the notice to publish and for BTS to submit the renewal package to OMB prior to its October 31, 2025, expiration date. However, due to the OFR not accepting IC notices for publication during the government shutdown, BTS was unable to complete this step in the renewal process. ICR FR notices do not fall into the category of allowable publications at the OFR during a lapse in appropriations. If the ICR expires without an extension, BTS would be legally prohibited from processing any records for preservation, which means that audit and/or validation would not be relevant, and the submission would be impaired since the data could not be verified. This would have significant operational and industry-wide impacts.

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Authorizing Statute(s): US Code: 49 USC 41709 Name of Law: Records Of Air Carriers
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 38883	08/12/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
14 CFR Part 249 Preservation of Records

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Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: While the same information is being collected, the burden rate reduction is due to less carriers and/or charter operators submitting information.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/30/2025

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