General Services Administration Regulation (GSAR); Packing List Clause; GSAR Sections affected: 511.204(c) and 552.211-77

Forms and Documents

Document Name	Status
3090-0246 Supporting Statement (FY25 renewal).docx Supporting Statement A	2025-07-15

IC Document Collections

IC ID	Document Title	Status
32435	General Services Administration Regulation (GSAR); Packing List Clause; GSAR Sections affected: 511.204(c) and 552.211-77	Modified

ICR Details

OMB Control No: 3090-0246	ICR Reference No: 202507-3090-001
Status: Received in OIRA	Previous ICR Reference No: 202204-3090-001
Agency/Subagency: GSA	Agency Tracking No:
Title: General Services Administration Regulation (GSAR); Packing List Clause; GSAR Sections affected: 511.204(c) and 552.211-77
Type of Information Collection: Reinstatement without change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 07/15/2025

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	100,396	0
Time Burden (Hours)	5,020	0
Cost Burden (Dollars)	146,980	0

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Abstract: GSAR clause 552.211-77, Packing List, and its Alternate I, list the requirements for packing lists or other suitable shipping documents when products are being acquired. The information is used to verify order placement and to obtain shipping information (e.g., identify the products included within the shipment). Providing this type of information is a normal commercial practice. The GSAR clause and its Alternate require contractors to provide the cardholder name, telephone number and the term “Credit Card” when a Government commercial credit card is being used.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 19205	05/06/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 31668	07/15/2025
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
General Services Administration Regulation (GSAR); Packing List Clause; GSAR Sections affected: 511.204(c) and 552.211-77

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	100,396	0	0	-182,837	0	283,233
Annual Time Burden (Hours)	5,020	0	0	-9,142	0	14,162
Annual Cost Burden (Dollars)	146,980	0	0	-395,383	0	542,363

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: For Item 12, an updated estimated number of respondents per year was used. The change in this number can be attributed to using current procurement data. The previous extension used procurement data from FY21, whereas this extension uses procurement data from FY22, FY23, and FY24. The numbers for each FY were added up and an average calculated to derive some of the numbers shown in the table located in Item 12. For Item 12, an updated estimated number of packing lists and other suitable documents for each award (i.e., the number used for the estimated responses per respondent annually) was used. The change is attributed to using the aforementioned updated procurement data, accounting for errors found within the prior estimate, as well as rounding up to the nearest $1,000. The yardstick of one packing slip per $1,000 ordered value did not change. For Item 14, an updated estimated number of responses per year was used. This change is attributed to the aforementioned changes made to Item 12. For Items 12 and 14, an updated estimated cost per hour and fringe rate was used. The change in these numbers can be attributed to using OPM Salary Table 2024-RUS, Effective January 2024 and a fringe factor of 36.25% (see OMB Memo M-08-13). The previous extension used OPM’s Salary Table 2021-RUS and used a fringe factor of 100%, which is not tied to OMB Memo M-08-13.

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Annual Cost to Federal Government: $97,007

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/15/2025

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