1122-0028 ombrocis2022CEVsupportstatement_121415 Final

Supporting Statement for Paperwork Reduction Act Submission
Semi-annual Performance Report for Children and Youth Exposed to Violence
Program
A. Justification
1.

Statutorily Mandated Need for Information
The Consolidated Grant Program to Address Children and Youth Experiencing Domestic
and Sexual Assault and Engage Men and Boys as Allies (hereinafter referred to as the
Consolidated Youth Program) was enacted in FY2012—FY2022, through federal
appropriations acts, which consolidated four previously authorized and appropriated
programs into one comprehensive program. The four programs included in these
consolidations were Services to Advocate for and Respond to Youth (Youth Services),
Assist Children and Youth Exposed to Violence (CEV), Engaging Men and Youth in
Preventing Domestic Violence (EMY), and Supporting Teens through Education and
Prevention (STEP). While OVW develops a new form for this consolidated grant
program, certain Consolidated Youth Program grantees will be using the semi-annual
performance reporting form previously developed for CEV grantees. Currently, there are
different statutory and regulatory reporting requirements that affect the Consolidated
Youth Program grantees. First, VAWA 2000 requires all VAWA grantees, including
Consolidated Youth Program grantees, to report on the effectiveness of their programs to
the Attorney General who, in turn, must report to Congress every two years. Section 1003
of VAWA 2000 states that:
(a) REPORT BY GRANT RECIPIENTS.- The Attorney General or Secretary of
Health and Human Services, as applicable, shall require grantees under any
program authorized or reauthorized by this division or an amendment made by
this division to report on the effectiveness of the activities carried out with
amounts made available to carry out that program, including number of persons
served, if applicable, numbers of persons seeking services who could not be
served and such other information as the Attorney General or Secretary may
prescribe.
(b) REPORT TO CONGRESS.- The Attorney General or Secretary of
Health and Human Services, as applicable, shall report biennially to the
Committees on the Judiciary of the House of Representatives and the
Senate on the grant programs described in subsection (a), including the
information contained in any report under that subsection.
34 U.S.C. § 10238.
OVW must also comply with the Government Performance and Results Act of 1993
(GPRA) (Pub. L. 103-62) which was enacted to increase Congressional and
Administrative focus on the results from government programs and activities.
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Information collected on the semi-annual performance report regarding performance
measures, including output measures, that OVW has developed for the different types of
Consolidated Youth Program grantees will enable OVW to meet its reporting obligations
under GPRA.
2.

Use of Information
OVW uses data from the information collection1 in different ways. OVW uses the
information collected from Consolidated Youth Program grantees to monitor their grantfunded activities and qualitatively assess those activities. The Consolidated Youth
Program grantees collect information that addresses the following grant-funded activities
(different sections on the reporting form): staff, training, community coordinated
responses, community education, products, and victim services. Narrative questions at the
end of these different sections enable grantees to give more detailed qualitative
information about their grant-funded activities. In addition, Consolidated Youth Program
grantees must answer narrative questions on the status of the grant goals and objectives;
the most significant areas of remaining need with regard to improving services to
children exposed to sexual assault, domestic violence, dating violence and stalking;
providing support for their non-abusing parents and caregivers; and what federal funding
has allowed the grantee to do that it could not do prior to receiving the funding. There are
also optional narrative questions addressing additional information on the Consolidated
Youth Program grant and/or the effectiveness of the grant and additional information on
the data submitted.
In addition to the proposed information collection, OVW will continue to use other
techniques to assess the performance of Consolidated Youth Program grantees. These
may include OVW staff attendance at site visits, grant-funded training and technical
assistance events, staff review of products prior to dissemination, and ongoing
consultation with OVW staff.
OVW will aggregate data from all Consolidated Youth Program grantees’ performance
reports to assess the performance of the program as a whole and to respond to
Congressional, Department of Justice, and other inquiries about how Consolidated Youth
Program funds are being used. In addition, information collected from Consolidated
Youth Program grantees will support the following OVW GPRA measures:
Number of victims receiving requested services;
Number of advocates funded:

1 Under a cooperative agreement between OVW and the University of Southern Maine’s
(USM) Muskie School of Public Service, data collected from OVW grantees on all of OVW’s
performance report forms is transmitted to USM for analysis. Standard descriptive statistics
(frequency, sum, percentage, mean, etc.) are used to describe the characteristics of the grantees
and report basic findings.
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Number of protection orders issued;
Number of products developed/revised;
Number of victims requesting services who received them;
Number of grant funded multi-disciplinary training events that have occurred; and
Number of professionals trained to respond to domestic violence, dating violence, sexual
assault, and stalking.
Information collected from the Consolidated Youth Program grantees will enable OVW to
respond to statutory requirements to report on the effectiveness of grant-funded activities. The
structure of the Congressional report on the OVW grant programs (cited in the previous section)
includes sections that describe all OVW grant programs, the Measuring Effectiveness Initiative,
the effectiveness of different interventions that are funded by OVW grant programs, and specific
topics of interest. The Report also contains specific chapters with more detailed information on
each OVW grant program. Much of the data collected helps OVW monitor the grants to ensure
that Consolidated Youth Program funds are being used for the purposes authorized by law and
provides important information about the quantity of authorized activities (e.g., number of
trainings, number of victims served, etc.) supported by the funds. OVW primarily relies on two
sources of information to make sure that our grantees are effective. First, OVW collects data
from grantees about what they do with VAWA funding; second, to support our assessment,
OVW’s research team reviews the body of existing research evaluating responses to violence
against women. Grantee-reported performance measures and a summary of research are available
every two years through OVW’s Biennial Report to Congress on the Effectiveness of Grant
Programs Under the Violence Against Women Act. See 2024 Biennial Report to Congress on the
Effectiveness of Grant Programs Under the Violence Against Women Act. The data that OVW
collects on the semi-annual performance reporting forms is currently not used in connection with
an evaluation of the Consolidated Youth Program.
3.

Use of Information Technology
The collection of information will involve the use of automated, electronic, mechanical or
other technological collection techniques or other forms of information technology.
OVW grantees are required to submit semi-annual or annual performance reports through
the Just Grants Management System, and they prepare their performance reports through
a web-based application.

4.

Duplication of Information Request
There is no other mechanism by which OVW collects information about funded activities
number of victims served, victims seeking services who could not be served or persons
trained.

5.

Impact on Small Entities
There is no impact on small entities as the collection of this type of information is
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routinely kept during the normal course of business by most grantees receiving funds
under the Consolidated Youth Program
6.

Consequences to Federal Programs or Policy
Through VAWA 2000, Congress mandated that all OVW grantees report to the Attorney
General on the effectiveness of their activities funded under VAWA including the
number of victims served and the number of victims who could not be served. If OVW
was not able to collect the information necessary to complete these reports on behalf of
the Attorney General, not only would it fail to meet a statutorily required reporting
mandate, but also the existence of this important and necessary grant program could be
jeopardized. The Consolidated Youth Program supports projects designed to provide
coordinated community responses that support child, youth and young adult victims
through direct services, training, coordination and collaboration, effective intervention,
treatment, response, and prevention strategies. The Consolidated Youth Program creates
a unique opportunity for communities to increase collaboration among non-profit victim
service providers; violence prevention, and children (0-10), youth (11-18), young adult
(19-24) and men-serving organizations; tribes and tribal governments; local government
agencies; schools; and programs that support men’s role in combating sexual assault,
domestic violence, dating violence and stalking.

7.

Special Circumstances
There are no special circumstances as identified in the specific instructions for a
supporting statement for Paperwork Reduction Act Submissions.

8.

Federal Register Publication
OVW has consulted with people outside the agency who have advised that the data
proposed to be collected is available, the annual collection of such data is not
burdensome, the form is clear, and that the information is routinely kept by most grantees
receiving funds under the Consolidated Youth Program. OVW has solicited public
comment on this form in accordance with the requirements of the Paperwork Reduction
Act. A 60-day notice was published in the Federal Register on May 5, 2025 (Federal
Register, Volume 90, page 18999) and a 30-day was notice was published in the Federal
Register on July 11, 2025 (Federal Register, Volume 90, page 30982). OVW did not
receive any comments in connection with these notices.

9.

Payment or Gift to Respondents
There will be no payment or gifts for respondents.

10.

Confidentiality
Although this information is needed for a public report to Congress, it will not involve
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any personal information about victims that could identify them as specific individuals.
However, anecdotal, non-identifying information about the effectiveness of individual
programs may be included in the report. There is no assurance of confidentiality.
11.

Specific Questions
The semi-annual performance report will not contain any questions of a personal,
sensitive nature such as sexual behavior and attitudes, religious beliefs, and other matters
that are commonly considered private.

12.

Hour Burden of the Collection of Information
This semi-annual performance report is not overly burdensome. The data collection tool
will be completed by approximately 25 Consolidated Youth Program grantees twice a
year as there are 2 reporting periods- January 1 through June 30 and July 1 through
December 31. There will be 50 annual responses, and it is estimated that it will take
grantees no more than 1 hour to complete the semi-annual performance report form.
Thus, the annual reporting and recordkeeping hour burden is approximately 50 hours.
Consolidated Youth Program grantees are informed about the reporting requirements
during the grant application process and during the grant award process. Because the
semi-annual performance report covers a six-month period, grantees are not in a position
to complete the form until the end of each reporting period.
The semi-annual performance report is divided into sections that pertain to the different
types of activities that grantees may engage in, i.e. training, product development, victim
services. Grantees will only have to complete the sections of the form that relate to their
specific activities. OVW is seeking basic information that is routinely kept by
Consolidated Youth Program grantees in the normal course of their operations. Thus, the
requirement that grantees complete this semi-annual performance report within a period
of less than 30 days after receipt of it is not overly burdensome.

13.

Cost Burden of the Collection of Information
OVW does not believe that there is any annual cost burden on respondents or recordkeepers resulting from the collection of this information. OVW does not anticipate that
any respondents will incur any costs from this collection, including costs from
developing, operating, and maintaining data collection and retention systems, that they
would not otherwise incur in the absence of this collection.

14.

Annualized Costs to the Federal Government
The annualized costs to the Federal Government resulting from the OVW staff review of
the performance reports submitted by grantees are estimated to be $1,400.

15.

Program Changes or Adjustments
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There are no program changes or adjustments for the estimates identified in Section 13
and in Section 14. This is an information collection that is necessary for OVW and its
Consolidated Youth Program grantees to comply with the statutory reporting
requirements of 34 U.S.C. § 10238 and the Government Performance and Results Act of
1993 (Pub. L. 103-62).
16.

Published Results of Information Collections
There will be no complex analytical techniques used in connection with the publication
of information collected under the request. Information will be gathered twice a year at
the end of the reporting periods, January 1 through June 30 and July 1 through December
31. OVW is statutorily required to submit a report on the effectiveness of grant-funded
activities on a biennial basis.

17.

Display of the Expiration Date of OMB Approval
OVW will display the Expiration Date of OMB Approval in the upper right-hand corner
of the semi-annual performance report.

18.

Exception to the Certification Statement
OVW is not seeking any exception to the certification statement identified in Item 19,
Certification for Paperwork Reduction Act Submissions, of OMB Form 83-I.

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