ombrocisEngagingMen2025supportstatement

Supporting Statement for Paperwork Reduction Act Submission
Semi-Annual Progress Report for the Engaging Men and Youth Program
A. Justification
1.

Statutorily-Mandated Need for Information
The Grants to Engage Men and Boys as Allies in the Prevention of Violence Against

Women and Girls (EM) program is authorized by annual appropriations acts. The Grants to
Engage Men and Boys as Allies in the Prevention of Violence Against Women and Girls (EM) is
one of two solicitations issued under the Consolidated Youth and Engaging Men (CYEM)
Program. The other program solicitation is the Grants to Prevent and Respond to Domestic
Violence, Dating Violence, Sexual Assault, Stalking, and Sex Trafficking Against Children and
Youth Program (CY). The EM Program supports efforts to create educational and communitybased programming designed to encourage men and boys to work as allies with women and girls
to prevent domestic violence, dating violence, sexual assault, stalking, and sex trafficking.
Currently, there are different statutory and regulatory reporting requirements that affect EM
Program grantees. VAWA requires all grantees, including EM Program grantees, to report on
the effectiveness of their programs to the Attorney General who, in turn, must report to Congress
every two years. Section 1003 of VAWA 2000 states that
(a) REPORT BY GRANT RECIPIENTS.- The Attorney General or Secretary of
Health and Human Services, as applicable, shall require grantees under any
program authorized or reauthorized by this division or an amendment made by
this division to report on the effectiveness of the activities carried out with
amounts made available to carry out that program, including number of persons
served, if applicable, numbers of persons seeking services who could not be
served and such other information as the Attorney General or Secretary may
prescribe.
(b) REPORT TO CONGRESS.- The Attorney General or Secretary of
Health and Human Services, as applicable, shall report biennially to the
Committees on the Judiciary of the House of Representatives and the
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Senate on the grant programs described in subsection (a), including the
information contained in any report under that subsection.
34 U.S.C. 10238.
OVW must also comply with the Government Performance and Results Act of 1993
(GPRA) (Pub. L. 103-62) which was enacted to increase Congressional and Administrative focus
on the results from government programs and activities. To meet its GPRA reporting obligations
and elicit more meaningful information about grantee performance, OVW has recently
developed performance measures, including output measures, regarding which the EM Program
grantees must report on a semiannual basis.
2.

Use of Information
OVW uses data from the information collection 1 in different ways. OVW will use the

information collected from EM Program grantees to monitor their grant-funded activities and
qualitatively assess those activities. In particular, OVW is seeking data that includes baseline
information to review activities supported with EM Program funds, including, for example, an
increase in the number of prevention programs. OVW will review each semiannual progress
report to monitor an individual grantee’s performance, including the grant-funded activities, and
to ensure that the goals and objectives set forth in applications for funding and award documents
are met.

1 Under a cooperative agreement between OVW and the University of Southern Maine’s
Muskie School of Public Service, data collected from OVW grantees on all of OVW’s progress
report forms is transmitted to the Muskie School for analysis. For the analysis of the data,
standard descriptive statistics (frequency, sum, percentage, mean, etc.) are used to describe the
characteristics of the grantees and report basic findings. All analyses are conducted in SPSS
13.0.
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The EM Program grantees collect information that addresses the following grant-funded
activities (different sections on the reporting form): staff, statutory purpose areas, community
events and public awareness and education campaigns developed. Narrative questions at the end
of these different sections enable grantees to give more detailed qualitative information about
their grant-funded activities. In addition, grantees must answer narrative questions on the most
significant areas of remaining need with regard to improving services to victims/survivors of
sexual assault, and enhancing community response, what has federal funding allowed the grantee
to do that grantee could not do prior to receiving funding, additional information about the EM
Program grant and/or the effectiveness of the grant and any additional information about the data
submitted.
In addition to the proposed information collection, OVW will continue to use a number of
other techniques to assess the performance of EM Program grantees. These may include OVW
staff attendance at site visits, grant-funded training and technical assistance events, staff review
of products prior to dissemination, and ongoing consultation with OVW staff.
OVW will aggregate data from all grantees’ progress reports to assess the performance of
the EM Program as a whole and to respond to Congressional, Department of Justice, and other
inquiries about how EM Program funds are being used. In addition, information collected from
grantees using the EM progress reporting form will support the following performance measures:
Number of community events; and Number of public awareness/education campaigns developed.
Information collected from EM Youth Program grantees will enable OVW to respond to
statutory requirements to report on the effectiveness of grant-funded activities. OVW has
submitted the 2024 Measuring Effectiveness Report to Congress, which includes information
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about how funds were expended and an assessment of the effectiveness of funded programs. This
report is based on data submitted by grantees reflecting Consolidated Youth Program awards for
the July-December 2021 and January -June 2022 reporting periods.
The data that OVW collects on the semiannual progress reporting forms is currently not used
in connection with an evaluation of the EM Program. OVW is currently exploring the
development of a multi-layered evaluation agenda for its grant programs.
It is important that OVW collect this information from EM Program grantees on a
semiannual basis so that OVW can ensure that they are performing within the statutory
limitations of the program in a timely manner. Because OVW is not able to perform site visits
with every EM Program grantee, the review of progress reports every six months enables OVW
to monitor grantees in timely manner.
3.

Use of Information Technology
The collection of information will involve the use of automated, electronic, mechanical or

other technological collection techniques or other forms of information technology. OVW
grantees are required to submit semiannual progress reports through the JustGrants system.
4.

Duplication of Information Request
There is no other mechanism by which OVW collects information about grant funded

activities from EM Program grantees.
5.

Impact on Small Entities
There is no impact on small entities as the collection of this type of information is

routinely kept by most grantees receiving funds under the EM Program.
6.

Consequences to Federal Programs or Policy

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By statute, Congress has mandated that OVW grantees report to the Attorney General on
the effectiveness of their activities funded under VAWA. If OVW was not able to collect the
information necessary to complete these reports on behalf of the Attorney General, not only
would it be failing to meet a statutorily required reporting mandate, but also the existence of this
important and necessary grant program could be jeopardized.
7.

Special Circumstances
There are no special circumstances as identified in the specific instructions for a

supporting statement for Paperwork Reduction Act Submissions.
8.

Federal Register Publication
OVW has consulted with persons outside the agency who have advised that the data

proposed to be collected is available, the semiannual collection of such data is not burdensome,
the form is clear, and that the information is routinely kept by most grantees receiving funds
under the EM program. OVW has solicited public comment on this form in accordance with the
requirements of the Paperwork Reduction Act. A 60 day notice was published in the Federal
Register on November 11, 2024 (Federal Register, Volume 89, page 87891) and a 30-day was
published in the Federal Register on January 10, 2025 (Federal Register, Volume 90, page 2030).
OVW did not receive public comments.
9.

Payment or Gift to Respondents
There will no payment or gift to respondents.

10.

Confidentiality
Although this information is needed for a public report to Congress, it will not involve

any personal information about victims that could identify them as specific individuals.
However, anecdotal, non-identifying information about the effectiveness of individual programs
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may be included in the report. There is no assurance to confidentiality.
11.

Specific Questions
The semiannual progress report will not contain any questions of a personal, sensitive

nature such as sexual behavior and attitudes, religious beliefs, and other matters that are
commonly considered private.
12.

Hour Burden of the Collection of Information
This semiannual progress report is not overly burdensome. The data collection tool will

be completed by approximately 35 EM grantees who are engaging in prevention activities twice
a year. There will be 70 semiannual responses and it is estimated that it will take grantees no
more than 1 hour to complete the progress report form. Thus, the annual reporting and
recordkeeping hour burden is 70 hours. EM Program grantees are informed about the reporting
requirements during the grant solicitation process and during the grant award process.
OVW is seeking basic information that is routinely kept by the grantees in the normal
course of their operations. Thus, the requirement that grantees complete this progress report
within a period of less than 30 days after receipt of it is not overly burdensome. OVW estimates
that it will take approximately 1 hour for a grantee to complete the form. OVW developed this
estimate based on the fact that information of this nature is already kept by grantees receiving
funds under the EM Program and that the grantees have been apprized of these reporting
requirements during the solicitation process and reminded throughout the grant award process.
The progress report is divided into sections that pertain to the different types of activities that
grantees may engage in, i.e. awareness events, product development, number of public
awareness/education campaigns. Grantees will only have to complete the sections of the form
that relate to their specific grant-funded activities.
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13.

Cost Burden of the Collection of Information
OVW does not believe that there is any semi-annual cost burden on respondents or

recordkeepers resulting from the collection of this information.
14.

Annualized Costs to the Federal Government
The annualized costs to the Federal Government resulting from the OVW staff review of

the progress reports submitted by grantees are estimated to be $3,920.
15.

Program Changes or Adjustments
There are no program changes or adjustments for the estimates identified in Section 13

and in Section 14. This is an information collection that is necessary for OVW and the EM
Program grantees to comply with the statutory reporting requirements and the Government
Performance and Results Act of 1993 (Pub. L. 103-62).
16.

Published Results of Information Collections
There will be no complex analytical techniques used in connection with the publication

of information collected under the request. Information will be gathered twice a year at the end
of the reporting periods. OVW is statutorily required to submit a report on the effectiveness of
all grant-funded activities on a biennial basis.
17.

Display of the Expiration Date of OMB Approval
OVW will display the Expiration Date of OMB Approval in the upper right-hand corner

of the Progress Report.
18.

Exception to the Certification Statement
OVW is not seeking any exception to the certification statement identified in Item 19,

Certification for Paperwork Reduction Act Submissions, of OMB Form 83-I.
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