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Chart A: Burden Hour Estimates of Information Collection (Food for Progress, 416(b), and McGovern-Dole Program) |
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Collection Activity |
Number of Respondents* |
Number of Responses Annually per Respondent |
Total Annual Responses |
Estimated Hours per Response |
Total Annual Burden Hours |
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| Grant Recipients |
1 |
Proposal |
16 |
3.6 |
58 |
345.0 |
19,872 |
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| 2 |
Agreement Negotiation |
20 |
1.0 |
20 |
114.0 |
2,280 |
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| 3 |
Evaluation Plan and Baseline |
20 |
1.0 |
20 |
122.0 |
2,440 |
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| 4 |
Amendments to Agreements |
20 |
1.0 |
20 |
70.0 |
1,400 |
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| 5 |
Financial Reports |
30 |
15.0 |
450 |
25.3 |
11,385 |
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| 6 |
Performance Reports |
30 |
15.0 |
450 |
97.5 |
43,875 |
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| 7 |
Compliance (audits, contracts, subrecipient agreements, etc.) |
12 |
1.0 |
12 |
9.5 |
114 |
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| 8 |
Claims |
6 |
1.0 |
6 |
1.4 |
8 |
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| 9 |
Mid-term and Final Evaluations |
20 |
1.0 |
20 |
116.0 |
2,320 |
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| 10 |
Cash Advance and Reimbursement Requests |
30 |
4.0 |
120 |
1.5 |
180 |
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| 11 |
Agreement Closeout |
30 |
1.5 |
45 |
5.0 |
225 |
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Subtotal |
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1,221 |
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84,099 |
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| Freight Forwarders |
13 |
Ocean Freight Invitations for Bids |
6 |
9.0 |
54 |
3.0 |
162 |
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| 14 |
Charter Parties/Booking Notes |
6 |
12.0 |
72 |
3.5 |
252 |
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| 15 |
Confirmation that Freight Offers are Responsive |
6 |
9.0 |
54 |
3.5 |
189 |
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| 16 |
Enter Sales Orders |
6 |
14.2 |
85 |
1.5 |
128 |
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| 17 |
Enter Goods Receipts |
6 |
38.2 |
229 |
2.0 |
458 |
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| 18 |
Freight Forwarder Certifications |
6 |
3.3 |
20 |
1.0 |
20 |
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Subtotal |
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514 |
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1,209 |
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| Ship Owner-Broker |
19 |
Submit freight offers and payments |
15 |
9.5 |
143 |
20 |
2,850 |
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| Survey Companies |
21 |
Complete and submit discharge surveys |
10 |
7.5 |
75 |
2 |
150 |
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TOTAL |
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1,952 |
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88,308 |
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| * Number of respondents reflects the number of different (unique) respondents. Unique respondents totaled 61 (30 grant recipients, 6 freight forwarders, 15 ship owners, and 10 survey companies). |
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Chart B: Burden Hour Estimates of Recordkeeping (Food for Progress, 416(b), and McGovern-Dole Program) |
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Recordkeeping Activity (copying and filing of the following documents) |
Number of Recordkeepers |
Number of Copies/Files Annually per Recordkeeper |
Total Annual Copies/Files |
Estimated Hours per Copy/File |
Total Annual Recordkeeping Hours |
| Grant Recipients |
1 |
Proposal |
16 |
4.6 |
74 |
0.7 |
52 |
| 2 |
Agreement Negotiation |
20 |
1.0 |
20 |
0.7 |
14 |
| 3 |
Evaluation Plan and Baseline |
20 |
1.0 |
20 |
0.7 |
14 |
| 4 |
Amendments to Agreements |
20 |
1.0 |
20 |
0.7 |
14 |
| 6 |
Financial Reports |
30 |
8.0 |
240 |
0.7 |
168 |
| 7 |
Performance Reports |
30 |
8.0 |
240 |
0.7 |
168 |
| 8 |
Compliance (audits, contracts, subrecipient agreements, etc.) |
12 |
1.0 |
12 |
0.7 |
8 |
| 9 |
Claims |
6 |
3.3 |
20 |
0.7 |
14 |
| 10 |
Mid-term and Final Evaluations |
20 |
1.0 |
20 |
0.7 |
14 |
| 11 |
Cash Advance and Reimbursement Requests |
30 |
5.4 |
162 |
0.7 |
113 |
| 12 |
Agreement Closeout |
30 |
1.5 |
45 |
0.3 |
14 |
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Subtotal |
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872 |
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593 |
| Freight Forwarders |
13 |
Ocean Freight Invitations for Bids |
6 |
11.0 |
66 |
0.5 |
33 |
| 14 |
Charter Parties/Booking Notes |
6 |
15.0 |
90 |
0.5 |
45 |
| 15 |
Confirmation that Freight Offers are Responsive |
6 |
11.0 |
66 |
0.5 |
33 |
| 16 |
Enter Sales Orders |
6 |
14.2 |
85 |
0.5 |
43 |
| 17 |
Enter Goods Receipts |
6 |
38.2 |
229 |
0.5 |
115 |
| 18 |
Freight Forwarder Certifications |
6 |
3.3 |
20 |
0.5 |
10 |
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Subtotal |
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556 |
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278 |
| Ship Owner-Broker |
19 |
Submit freight offers and payments |
15 |
9.5 |
143 |
0.5 |
71 |
| Survey Companies |
21 |
Complete and submit discharge surveys |
10 |
7.4 |
74 |
0.5 |
37 |
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TOTAL |
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1,645 |
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979 |
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