SUMMARY OF CHANGES TO NCRP-C RECORD FOR
2012 DATA REPORTING YEAR
(as discussed in Supporting Statements and Supplementary Materials)
Requesting additional variable: FBI identification number
Requesting additional variable: Prior service in U.S. Armed Forces
Requesting additional variable: Date of last discharge from U.S. Armed Forces
Requesting additional variable: Type of discharge from U.S. Armed Forces
Adding a response category to an existing variable: Supervision status at time of parole release
Requesting additional variable: Date of parole admission
Requesting additional variable: Type of parole admission
Requesting additional variable: County of parole release/county of parole office
NCRP RECORD LAYOUT DATA REPORTING YEAR 2012:
PAROLE EXIT RECORDS (NCRP-1C)
(PROPOSED VARIABLES ARE IN BOLD TYPE)
Character Field Variable
Position Length Number/Name Variable Description
001 05 1 county County in which sentence was imposed
006 12 2 id Inmate identification number
018 08 3 dob Date of birth (mmddyyyy)
026 01 4 sex Sex
027 01 5 race Race
028 01 6 ethnic Hispanic origin
029 02 7 eductn Highest grade completed prior to this admission to prison
031 08 8 doad Date of admission to prison (mmddyyyy)
039 02 9 adtyp Type of admission to prison
041 02 10 jurad Jurisdiction on date of admission
043 06 11 jail Prior jail time (yymmdd)
049 06 12 prison Prior prison time (yymmdd)
055 06 13 off1 Commitment offense 1
061 02 cnt1 Number of counts, offense 1
075 06 off2 Commitment offense 2
081 02 cnt2 Number of counts, offense 2
095 06 off3 Commitment offense 3
101 02 cnt3 Number of counts, offense 3
115 06 14a maxoff Offense with the longest maximum sentence
121 05 14b maxlen Maximum sent. length for maxoff (yyymm)
126 05 15 totmax Total maximum sentence length for all sentences (yyymm)
131 05 BLANK
136 02 17 loc Location where inmate is to serve sentence
138 06 18 noff1 Additional sentences since admission: new offense 1
144 06 noff2 Additional sentences since admission: new offense 2
150 05 19 totadd Additional sentence time (yyymm)
155 01 20 pfelon Prior felony incarcerations
156 01 21 awoles AWOL or escape while serving sentence(s)
157 01 22a relcom Community release prior to prison release
158 03 22b comtim Community release (days)
161 08 23a dorpri Date of release from prison (mmddyyyy)
169 02 23b relfr Released from
171 02 24 acus1 Agencies that assume custody: 1st agency
173 02 acus2 Agencies that assume custody: 2nd agency
175 02 acus3 Agencies that assume custody: 3rd agency
177 02 25 reltyp Type of release from prison
179 08 26 dorpl Date of release from parole (mmddyyyy)
187 02 27 plrtypl Type of release from parole
189 02 28 supsta Supervision status just prior to release (change in
response categories)
191 01 29 rectype Record type identifier
192 15 30 SIN Inmate's state identification number
207 40 36 firstnm Prisoner first name
247 40 37 lastnm Prisoner last name
287 15 39 fbiid FBI identification number
302 01 40 priormil Prior military service (Y/N)
303 08 41 discdate Date of last discharge from military (mmddyyyy)
311 01 42 disctype Type of last discharge from military
312 08 43 doparadm Date of admission to parole/post- confinement
community supervision (mmddyyyy)
320 01 44 typparad Type of admission to parole/post-confinement
community supervision
321 05 45 countrel County of parole release/location of parole office
THE FOLLOWING VARIABLES ARE INCLUDED IN THE PAROLE EXIT FILES
Record Variable
Position(s) Name Variable Description and Codes
001-005 county 1. County in which Sentence was Imposed (See Appendix D for County Codes or Appendix E for State Codes.)
__999 If only state is known
99999 if state is unknown
006-017 id 2. Inmate Identification Number
018-025 dob 3. Date of Birth (mmddyyyy)
99 If month or day is not known
9999 If year is not known
026 sex 4. Sex
1 Male
2 Female
9 Not Known
027 race 5. Race
1 White
2 Black
3 American Indian/Alaskan Native
4 Asian
5 Native Hawaiian/Pacific Islander
6 Other
9 Not Known
028 ethnic 6. Hispanic Origin
1 Hispanic
2 Not Hispanic
9 Not Known
029-030 eductn 7. Highest Grade Completed Prior to this Admission to Prison
01 8th Grade or Less
02 Some High School (grade unspecified)
03 9th Grade
04 10th Grade
05 11th Grade
06 12th Grade or GED
07 Some College
08 College Degree
09 Special/Ungraded
99 Not Known
031-038 doad 8. Date of Admission to Prison (mmddyyyy)
99 If month or day is not known
9999 If year is not known
039-040 adtyp 9. Type of Admission to Prison
10 Court Commitment
20 Returned from Appeal or Bond
30 Transfer
46 Parole Revocation, New Sentence
47 Parole Revocation, No New Sentence
49 Parole Revocation, No Information
56 Mandatory Parole Release Revocation, New Sentence
57 Mandatory Parole Release Revocation, No New Sentence
59 Mandatory Parole Release Revocation, No Information
65 Court Commitment/Suspended Sentence Imposed
66 Escapee/AWOL Returned, New Sentence
67 Escapee/AWOL Returned, No New Sentence
69 Escapee/AWOL Returned, No Information
70 Court Commitment/Parole Status, Pending Revocation
80 Court Commitment/Mandatory Parole Release Status, Pending Revocation
9. Type of Admission to Prison (cont.)
86 Probation Revocation, New Sentence
87 Probation Revocation, No New Sentence
89 Probation Revocation, No Information
88 Other (Please document type of admission)
90 Court Commitment/Probation Status, Pending Revocation
92 Unsentenced Commitment
99 Not Known
041-042 jurad 10. Jurisdiction on Date of Admission
Use State FIPS Codes (Appendix E)
52 Jurisdiction Shared between States
60 State Not Known
99 Not Known
043-048 jail 11. Prior Jail Time (yymmdd)
000000 None
999999 Not Known
049-054 prison 12. Prior Prison Time (yymmdd)
000000 None
999999 Not Known
055-060 off1 13. Commitment Offense 1
Use State Codes
061-062 cnt1 Number of Counts, Offense 1
99 Not Known
075-080 off2 Commitment Offense 2
Use State Codes
999999 Not Known
999998 Not Applicable (Only one offense)
081-082 cnt2 Number of Counts, Offense 2
99 Not Known
98 Not Applicable
095-100 off3 Commitment Offense 3
Use State Codes
999999 Not Known
999998 Not Applicable (Only 1 or 2 Offenses)
101-102 cnt3 Number of Counts, Offense 3
99 Not Known
98 Not Applicable
115-120 maxoff 14a. Offense with the Longest Maximum Sentence
Use State Codes
999999 Not Known
121-125 maxlen 14b. Maximum Sentence Length for that Offense (yyymm)
000__ No Years, Months Entry
___00 Years Entry, No Months
99993 Life Without Parole
99994 Life Plus Additional Years
99996 Life
99997 Death
99999 Not Known
126-130 totmax 15. Total Maximum Sentence Length of all Offenses (yyymm)
000__ No Years, Months Entry
___00 Years Entry, No Months
99993 Life Without Parole
99994 Life Plus Additional Years
99996 Life
99997 Death
99999 Not Known
131-135 BLANK
136-137 loc 17. Location where Inmate is to Serve Sentence
01 State Prison
02 Local Jail/County Detention/County Holding
04 Hospital - Mental
05 Hospital - Medical
06 Rehabilitation Unit
57 Federal Prison
03 Other
99 Not Known
138-143 noff1 18. Additional Sentence Since Admission: New Offense 1
Use State Codes
000000 None
999999 Not Known whether there are Additional Sentences
999997 Additional Sentence, but Offense Not Known
144-149 nofff2 Additional Sentence Since Admission: New Offense 2
Use State Codes
000000 None
999998 Not Applicable (Only One New Sentence)
999999 Not Known whether there are Additional Sentences
999997 Additional Sentence, but Offense Not Known
150-154 totadd 19. Additional Sentence Time (yyymm)
000__ No Years, Months Entry
___00 Years Entry, No Months
00000 None (Sentence is Concurrent)
99993 Life Without Parole
99994 Life Plus Additional Years
99996 Life
99997 Death
99998 Not Applicable/No Additional Sentence
99999 Not Known
155 pfelon 20. Prior Felony Incarcerations
1 Yes
2 No
9 Not Known
156 awoles 21. AWOL or Escape while Serving Sentence(s)
1 Yes
2 No
9 Not Known
157 relcom 22a. Community Release Prior to Prison Release
1 Yes
2 No
9 Not Known
158-160 comtim 22b. Number of Days on Community Release
000 None
999 Not Known
998 Not Applicable
161-168 dorpri 23a. Date of Release from Prison (mmddyyyy)
99 If month or day is not known
9999 If year is not known
169-170 relfr 23b. Released from
01 State Prison Facility/Minimum Security Facility
02 Local Jail
04 Halfway House
05 Community Work Center (CWC)/Work Release
06 Pre-Release Center
12 Federal Prison
03 Other (Document the type of facilities
included in this category)
99 Not Known
171-172 acus1 24. Agencies that Assume Custody for this Person at time of Release: 1st Agency
00 None/Director's Release
01 Other Prison, Outside State
02 Other Prison, Federal
03 Parole, Within State
04 Parole, Outside State
05 Parole, Federal
06 Probation, Within State
07 Probation, Outside State
08 Probation, Federal
09 Mental/Medical Facility, Within State
10 Mental/Medical Facility, Outside State
11 Mental/Medical Facility, Federal
12 Other Criminal Justice Agency, Within State (Document the type of agencies included in this category)
13 Other Criminal Justice Agency, Outside State (Document the type of agencies included in this category.)
14 Other Criminal Justice Agency, Federal (Document the type of agencies included in this category.)
99 Not Known
173-174 acus2 2nd Agency that Assumes Custody for this Person at Time of Release (See codes above.)
98 Not Applicable (Only one agency assumed custody)
99 Not Known
175-176 acus3 3rd Agency that Assumes Custody for this Person at Time of Release (See codes above.)
98 Not Applicable (Only one or two agencies assumed custody)
99 Not Known
177-178 reltyp 25. Type of Release from Prison
CONDITIONAL
01* Parole Board Decision/Served to Minimum
02* Mandatory Parole Release
03* Probation Release/Shock Probation
04* Other Conditional Release (Document types of unconditional release included.)
UNCONDITIONAL
05 Expiration of Sentence
06 Commutation/Pardon
07 Release to Custody, Detainer or Warrant
08 Other Unconditional Release (Document types of unconditional release included.)
DEATH
09 Natural Causes
10 Suicide
11 Homicide by Another Inmate
12 Other Homicide
13 Execution
14 Other (Document types of death included in this category.)
27 Accidental Injury to Self
OTHER RELEASES
15 Transfer
16 Release on Appeal or Bond
25 Escape
17 Other (Document types of release included in this category.)
99* Not Known
*FOR PAROLE EXIT RECORDS, ONLY CODES 01, 02, 03, 04, AND 99 ARE VALID CODES.
179-186 dorpl 26. Date of Release from Parole (mmddyyyy)
99 If month or day is not known
9999 If year is not known
187-188 plrtypl 27. Type of Release from Parole
01 Discharged, Completion of Term/Early Discharge/Case Closed/Maximum Date/Pardon/Court Order/Suspended Sentence
02 Discharged, Absconder
03 Discharged or Transferred to Custody, Detainer, Warrant, Including Immigration and Naturalization
04 Returned to Prison or Jail, New Sentence/Parole Merged with New Commitment
05 Returned to Prison or Jail, Parole Revocation
06 Returned to Prison or Jail, Revocation Pending
07 Returned to Prison or Jail, Charges Pending
08 Transferred to Another Jurisdiction
09 Death
10 Other (Document types of exits included in this category.)
99 Not Known
189-190 supsta 28. Supervision Status Just Prior to Parole Release
01 Active
02 Inactive
03 Absconded
04 Supervised Out of State
05 Other
06 Only have financial conditions remaining
99 Not Known
191 rectype 29. Record Type Identifier
1 Prison Admission
2 Prison Release
3 Parole Exit
4 Year-End Custody Population
192-206 30. Inmate's State Identification Number
207-246 firstnm 36. Prisoner first name
247-286 lastnm 37. Prisoner last name
287-301 fbiid 39 FBI identification number
302-302 priormil 40 Did inmate ever serve in the U.S. Armed Forces?
Yes
No
Not known
303-310 discdate 41 What was the date of the inmate’s last discharge
from the U.S. Armed Forces (mmddyyyy)?
99 If month or day is not known
88888888 Not Applicable
9999 If year is not known
311-311 disctype 42 What type of discharge from the U.S. Armed Forces
did the inmate receive?
1 Honorable
2 General (honorable conditions)
2 General (without honorable conditions)
4 Other than honorable
5 Bad conduct
6 Dishonorable
7 Other
9 Not known
312-319 doparadm 43 Date of admission to parole/post- confinement
community supervision (mmddyyyy)
99 If month or day is not known
9999 If year is not known
320-320 typparad 44 Type of admission to parole/post-confinement
community supervision
Discretionary release from prison
Mandatory release from prison
Reinstatement of parole
Term of supervised release from prison
Other
9 Not known
321-326 countrel 45 County where parolee was released, or if unknown, county where parole office is located (See Appendix D for County Codes or Appendix E for State Codes.)
NCRP-C Parole Exit Variables RY 2012
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Ann |
| File Modified | 0000-00-00 |
| File Created | 2021-01-30 |