Form NHMACS 100 (OPD) NHMACS 100 (OPD) OPD Patient Record Form

CENTERS FOR DISEASE CONTROL
AND PREVENTION

Form Approved: OMB No. 0920-0278;

National Hospital
Ambulatory Medical
Care Survey

Thur.

(6-12-2008)

Fri.

REPORTING
PERIOD

Start with the

Sun.

FROM

Month

Day

Patient. Take every

Mon.

TO

Month

Thur.

Patient.

Tues. Wed.

Please return the whole Folio with both the completed
and blank forms at the completion of the survey period.
Thank you!

Sat.

Day

Fri.

Sat.

U.S. DEPARTMENT OF COMMERCE
U.S. CENSUS BUREAU

Economics and Statistics Administration
ACTING AS DATA COLLECTION AGENT FOR

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
National Center for Health Statistics

Sun.

VICES • U
SA
SER
AN

Total

2009 Outpatient Department
Patient Record Folio
Hospital ID

Tues. Wed.

Ambulatory Unit Number

Mon.

Total
Dates
W
E
E
K No. of
patient
3 visits

Dates

Dates
W
E
E
K No. of
patient
1 visits

W
E
E No. of
K patient
visits

No. of
records
filled

Dates

4

No. of
records
filled

W
E
E No. of
K patient
visits

No. of
records
filled

2

NHAMCS-100(OPD)

Notice – Public reporting burden for this collection of information is estimated to average 6 minutes per response, including time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information
unless it displays a current valid OMB control number. Send comments regarding this burden estimate or any other aspect of this collection
of information, including suggestions for reducing burden to: CDC/ATSDR Reports Clearance Officer, 1600 Clifton Road, MS D-74, Atlanta,
GA 30333, ATTN: PRA (0920-0278).

No. of
records
filled

FORM

USCENSUSBUREAU

2009 OPD
NHAMCS-100(OPD), (Cover, Page 2, and back cover), Pantone 107, 40% ,tone

DEPAR
TM
E

NHAMCS-100(OPD), (Cover, Page 2, and back cover), Solid Black

HEALTH & H
UM
OF
NT

GENERAL INSTRUCTIONS

Your reporting dates are:

See card in pocket for instructions on how to complete
Patient Record.

REPORTING
DATES

through Sunday,

Record the name of every patient seen during the Reporting Period
on a Sign-In Sheet maintained by your clinic. Record each patient
in the order registered by the receptionist or seen by the provider.
If two or more patients are seen during a single provider visit, the
patient should be listed in the sequence registered or the sequence
seen. It is important to record every patient visit including those not
seen by the provider but attended to by the staff. Patients who visit
the provider more than once during the reporting period should be
recorded on the Sign-In Sheet at each visit.

Monday,

PATIENT
SIGN-IN
SHEET

Follow the Sampling Pattern below to determine for which visit(s) a
Patient Record should be completed.

TAKE EVERY

PATIENT
RECORD

START WITH

The START WITH designates the FIRST PATIENT for whom a
patient record should be completed. The TAKE EVERY designates
every patient thereafter for whom a patient record should be
completed. For example, for a Start With of 2 and Take Every of 3,
a patient record will be completed for the second patient listed on
the clinic Sign-In Sheet and every third patient listed thereafter
(e.g., 2, 5, 8, etc.). It is essential that the Take Every Number is
extended each day from one Sign-In Sheet to another. For
example, If your clinic uses a new Sign-In Sheet each day, then
the Take Every Number has to be extended from the last patient
visit selected on Monday to the new list on Tuesday. If a single
Sign-In Sheet is used the entire reporting period, then the Take
Every simply needs to be extended as new patient names are
added to the list.

Please refer to the NHAMCS-123 Instruction Book for
more detailed information on the sampling pattern.

DEFINITIONS For purposes of this study:

1. An ambulatory patient is an individual presenting for personal
health services, not currently admitted to any health care institution
on the premises. Include patients the physician sees; and
patients the physician does not see but who receive care from a
physician assistant, nurse, nurse practitioner, etc. Exclude
persons who visit only for administrative reasons, such as to
complete an insurance form; patients who do not seek care or
services (e.g., pick up a prescription or leave a specimen); persons
currently admitted as inpatients to the hospital (nursing home
patients should be included, however); and telephone
contacts with patients.

2. A visit is a direct, personal exchange between an ambulatory
patient and a physician or hospital staff member under a
physician’s supervision for the purpose of seeking care and
rendering personal health services.

In case of questions or difficulty, please call the Field
Representative collect:

DISPOSITION As each Patient Record is completed, place the combined form
OF
(Patient Log and Patient Record) in the pocket of the kit. At the end
MATERIALS
of each day scan all forms to be sure they are properly completed,
verify that the total number of completed Patient Records equals
the number appearing on the last completed Patient Record.
Check pages of the Patient Log against other record(s) (e.g.,
appointment book, billing records) to assure that every patient visit
was recorded on the Patient Log. At the end of the period, detach
patient’s name, place all Patient Records and all unused materials
in the postage paid envelope provided and mail to the interviewer.
(DO NOT RETURN THE DETACHED PAGES OF THE PATIENT
RECORD THAT CONTAIN THE PATIENT’S NAME).

FIELD REP

Name

Phone Number

FORM NHAMCS-100(OPD) (5-22-2008)

Form Approved OMB No. 0920-0278

NHAMCS-100(OPD)

U.S. DEPARTMENT OF COMMERCE

FORM
(6-12-2008)

Economics and Statistics Administration

U.S. CENSUS BUREAU PATIENT RECORD NO.:

ACTING AS DATA COLLECTION AGENT FOR THE

U.S. Department of Health and Human Services
Centers for Disease Control and Prevention
National Center for Health Statistics

PATIENT’S NAME:

NATIONAL HOSPITAL AMBULATORY MEDICAL CARE SURVEY
2009 OUTPATIENT DEPARTMENT PATIENT RECORD
Assurance of confidentiality – All information which would permit identification of an individual, a practice, or an establishment will be
held confidential, will be used only by persons engaged in and for the purpose of the survey and will not be disclosed or released to other
persons or used for any other purpose without consent of the individual or the establishment in accordance with section 308(d) of the Public
Health Service Act (42 USC 242m).
(Provider: Detach and keep upper portion)
Please keep (X) marks inside of boxes ➜

✗

Correct

✗ Incorrect
2. INJURY/POISONING/
ADVERSE EFFECT

1. PATIENT INFORMATION
d. Sex

a. Date of visit
Month

Day

Year

2 0 0
b. ZIP Code

c. Date of birth
Month Day

g. Expected source(s) of payment
for this visit – Mark (X) all that apply.
1
Private insurance
2
Medicare
3
Medicaid/SCHIP
4
Worker’s compensation
5
Self-pay
6
No charge/Charity
7
Other
8
Unknown
h. Tobacco use
Not current
1
Unknown
3
Current
2

Male
1
Female 2
e. Ethnicity
1
Hispanic or Latino
Not Hispanic or Latino
2
f. Race – Mark (X) one or more.
White
1
2
Black or African American
Asian
3
Native Hawaiian or
4
Other Pacific Islander
American Indian or Alaska Native
5

Year

3. REASON FOR VISIT

Is this visit related to any
of the following?
1

Unintentional injury/poisoning

2

Intentional injury/poisoning

3

Injury/poisoning –
unknown intent

4

Adverse effect of medical/
surgical care or adverse
effect of medicinal drug

5

None of the above

4. CONTINUITY OF CARE

Patient’s complaint(s), symptom(s), or other
reason(s) for this visit – Use patient’s own words.
(1) Most important:

1
2
3

(2) Other:

b. Has the patient been seen
in this clinic before?

a. Is this clinic the
patient’s primary
care provider?

1
1

Yes –SKIP to item 4b.
No
Unknown

}

Yes, established patient –
How many past visits
in the last 12 months?
Exclude this visit.

2
3
4

Was patient referred
for this visit?
Yes
1
No
2
Unknown
3

(3) Other:

c. Major reason for this visit

5

Visits
Unknown

1
2

No, new patient

New problem (<3 mos.
onset)
Chronic problem, routine
Chronic problem, flare-up
Pre/Post surgery
Preventive care (e.g.,
routine prenatal,
well-baby, screening,
insurance, general exams)

5. PROVIDER’S DIAGNOSIS FOR THIS VISIT
a. As specifically as possible, list diagnoses
related to this visit including chronic conditions.
(1) Primary diagnosis:
(2) Other:

(3) Other:

in

OR

cm

(2) Weight
lb

oz

OR
kg
(3) Temperature

gm
(4) Blood pressure
Systolic
Diastolic

˚C
˚F

4

Cerebrovascular disease

10

5

Chronic renal failure

11

6

Congestive heart failure

12

Hyperlipidemia
Hypertension
Ischemic heart
disease

7. DIAGNOSTIC/SCREENING SERVICES

6. VITAL SIGNS
(1) Height
ft

b. Regardless of the diagnoses written in 5a, does the patient
now have – Mark (X) all that apply.
Arthritis
1
Obesity
COPD
13
7
2
Asthma
8
Osteoporosis
Depression
14
Cancer
3
Diabetes
9
15
None of the above

/

Other tests:
Mark (X) all ordered or provided at this visit.
Mammography
24
Biopsy –
14
1
NONE
Specify site
MRI
15
Examinations:
16
Other imaging
25
Chlamydia test
2
Breast
Blood tests:
26
EKG/ECG
3
Foot
17
CBC (complete blood count)
4
Pelvic
27
HIV test
Glucose
18
5
Rectal
28
HPV DNA test
HgbA1c (glycohemoglobin)
19
Retinal
6
Pap test - conventional
29
Lipids/Cholesterol
20
7
Skin
30
Pap test - liquid-based
PSA (prostate specific antigen)
Depression screening 21
8
31
Pap test - unspecified
Other
blood
test
22
Imaging:
32
Pregnancy test
9
X-ray
Scope:
33
Urinalysis
(UA)
10
Bone mineral density 23
Scope procedure
11
CT scan
34
Other exam/test/service - Specify
(e.g., colonoscopy) - Specify
12
Echocardiogram
Other ultrasound
13

9. NON-MEDICATION TREATMENT

8. HEALTH EDUCATION

Mark (X) all ordered or provided at this visit.
Mark (X) all ordered or provided at this visit.
1
NONE
7
Psychotherapy
Injury prevention
1
NONE
7
Complementary alternative
8
Other mental health
Asthma education
2
8
Stress management 2
medicine (CAM)
counseling
Diet/Nutrition
3
9
Tobacco use/
3
Durable medical equipment
9
Excision of tissue
Exposure
4
Exercise
4
Home health care
10
Wound care
10
Weight reduction
5
Family planning/
5
Physical therapy
11
Cast
Contraception
Other
11
6
Speech/Occupational
12
Splint or wrap
Growth/Development
6
therapy

10. MEDICATIONS & IMMUNIZATIONS
NONE

14

11. PROVIDERS

Include Rx and OTC drugs, immunizations, allergy shots, oxygen,
anesthetics, chemotherapy, and dietary supplements that were
ordered, supplied, administered or continued during the visit.
New Continued

(1)

1

2

(2)

1

2

(3)

1

2

(4)

1

2

(5)

1

2

(6)

1

2

(7)

1

2

(8)

1

2

NHAMCS-100(OPD) (6-12-2008)

13

Mark (X) all
providers seen at
this visit.
1
2
3

4
5
6

Physician
Physician
assistant
Nurse
practitioner/
Midwife
RN/LPN
Mental health
provider
Other

Procedures:
Other non-surgical procedures –
Specify

Other surgical procedures –
Specify

12. VISIT DISPOSITION
Mark (X) all that apply.
1
2

No show/Left without
being seen
Refer to other physician

3

Return at specified time

4

Refer to ER/Admit to hospital
Other

5

2009 OPD