Financial Information Security Request Form

Forms and Documents

Document Name	Status
Form FS-6500-214 Financial Information Security Request Form Form and Instruction	New
DR3140-002.pdf Supplementary Document	1995-03-07
DM3140-001.pdf Supplementary Document	1984-07-19
FIPS-200-final-march.pdf Supplementary Document	2006-03-01
PL_107_347.pdf Supplementary Document	2002-12-17
CIO Council - Cohen Part II.htm Supplementary Document	1996-01-03
Supporting_Statement.doc Supporting Statement A	0000-00-00
Security_Matrix_for_Systems_Access.xls Supplementary Document	2007-02-21

IC Document Collections

IC ID	Document Title	Status
178798	Financial Information Security Request Form Form and Instruction	New

ICR Details

OMB Control No: 0596-0204	ICR Reference No: 200702-0596-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: USDA/FS	Agency Tracking No:
Title: Financial Information Security Request Form
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 03/09/2007
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/19/2007
	Date Received in OIRA: 02/26/2007
Terms of Clearance: In accordance with 5 CFR 1320.5(a)(1)(F), prior to the agency's next request for OMB approval, the agency shall address the comments received from respondents regarding the clarity and burden of the information.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2007	6 Months From Approved
Responses	150	0	0
Time Burden (Hours)	25	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The majority of the Forest Service's financial records are in databases stored at the National Finance Center. The Forest Service uses employees and contractors to maintain these financial records. The employees and contractors must have access to NFC to perform their duties. Requests for access to NFC and various databases stored therein are submitted using form FS-6500-214, Financial Information Security Request.

Emergency Justfication: The majority of the Forest Service’s financial records are in databases stored at the National Finance Center (NFC). The Forest Service employees and contractors must have access to NFC to perform their duties to maintain these financial records. USDA DR-3140 and USDA DM-3140 require managers of computer processing operations to provide controlled access to facilities and computer resources. USDA agencies must designate unit ADP Security Officers (Client Security Officer). The unit’s Client Security Officer is responsible for management of access to computers and coordinates all requests for National Finance Center (NFC) access. NFC grants access to users only at the request of Client Security Officers. At present, there are two Client Security Officers at the Albuquerque Service Center. No field units are performing these functions. In the past, the Forest Service used a paper version of form FS-6500-214 – Financial Information Security Request to apply to NFC for access for a specific employee or contractor. A Forest Service employee filled out the form for a contractor; the contractor and Client Security Officer signed the form, and faxed it to NFC. The paper form has become obsolete with the initiation of the electronic version of the form. An electronic version of this form is available and used by employees. Due to program management decisions and budget constraints, it has been determined that contractors will need to complete and submit the form. No Forest Service employees are available to complete and submit the form requesting contractor access to NFC.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Financial Information Security Request Form	FS-6500-214	Financial Information Security Request Form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	150	0	0	150	0	0
Annual Time Burden (Hours)	25	0	0	25	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: New collection. See abstract and emergency justification for additional information.

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Annual Cost to Federal Government: $14,140

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Uncollected

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/26/2007

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